Welcome to ScanCardPro.com. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our service.

1. Information We Collect

1.1 Information You Provide

• Google Account Information: When you sign in with Google, we collect your name, email address, and profile picture from your Google account.
• Contact Data: Information extracted from business cards including names, email addresses, phone numbers, company names, job titles, addresses, websites, and social media profiles.
• Uploaded Images: Business card images you upload or capture for processing.
• User Preferences: Settings and preferences you configure within the application.
• Payment Information: Billing information for subscription payments (processed securely through our payment provider).

1.2 Information Automatically Collected

• Usage Data: Information about how you interact with our service.
• Device Information: Browser type, device type, and operating system.
• Log Data: IP address, access times, and pages viewed.

2. How We Use Your Information

We use the collected information to:

• Provide and maintain our contact scanning service
• Process business card images and extract contact information
• Sync contact data with your Google Sheets
• Authenticate and authorize your access to the service
• Process payments and manage subscriptions
• Remember your preferences and settings
• Improve and optimize our service
• Communicate with you about service updates or issues
• Provide customer support
• Comply with legal obligations

3. Google API Services

Our use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

We use Google APIs for:

• Authentication: To verify your identity and provide secure access
• Google Sheets: To create and update spreadsheets with your contact data
• Google Drive: To access and manage your contact spreadsheets

4. Data Storage and Security

4.1 Data Storage

• Contact data is primarily stored in your own Google Sheets
• Temporary image files are deleted immediately after processing
• Account information and settings are stored in our secure database
• Payment information is securely stored by our payment processor
• We do not sell, rent, or share your personal information with third parties

4.2 Security Measures

• SSL/TLS encryption for all data transmission
• Secure OAuth 2.0 authentication
• Encrypted database storage
• Regular security updates and monitoring
• Limited access to personal data on a need-to-know basis
• PCI-compliant payment processing

5. Data Processing

5.1 OCR Processing

Business card images are processed using advanced OCR technology for text extraction. Images are:

• Temporarily uploaded for processing
• Immediately deleted after text extraction
• Never permanently stored on our servers
• Not used for any purpose other than contact extraction

5.2 Third-Party Services

We use the following third-party services:

• Google OAuth 2.0: For authentication
• Google Sheets API: For spreadsheet management
• Payment Processors: For secure payment handling
• OCR Technology: For text extraction from images

6. Your Rights and Choices

You have the right to:

• Access: Request a copy of your personal data
• Correction: Update or correct your information
• Deletion: Request deletion of your account and data
• Portability: Export your contact data from Google Sheets
• Revoke Access: Disconnect the app from your Google account at any time
• Cancel Subscription: End your paid subscription at any time

6.1 How to Exercise Your Rights

• To delete your account: Contact us at support@scancardpro.com
• To revoke Google access: Visit your Google Account permissions
• To export data: Use Google Sheets' built-in export features
• To cancel subscription: Access your account settings or contact support

7. Data Retention

• Account Data: Retained while your account is active
• Contact Data: Stored in your Google Sheets indefinitely until you delete it
• Images: Deleted immediately after processing
• Logs: Retained for 90 days for security and debugging
• Billing Records: Retained as required by law for tax and accounting purposes

8. Children's Privacy

Our service is not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws different from your country. By using our service, you consent to such transfers.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Effective Date" at the top
• Sending an email notification for significant changes

11. Cookie Policy

We use essential cookies to:

• Maintain your session while logged in
• Remember your preferences
• Ensure security of your account
• Process payments securely

We do not use tracking or advertising cookies.

12. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information we collect
• The right to delete your personal information
• The right to opt-out of the sale of personal information (we do not sell your data)
• The right to non-discrimination for exercising your privacy rights

13. GDPR Compliance

For users in the European Economic Area (EEA), we comply with GDPR requirements:

• Legal Basis: We process data based on consent or legitimate interests
• Data Protection Officer: Contact privacy@scancardpro.com
• EU Representative: Available upon request
• Data Transfer: We use standard contractual clauses for international transfers

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